5th COST IC1101 MC meeting

Training School

Previous Workshops

  • IWOW 2012 - PISA, Italy

Presenter guidelines

General consideration

Thanks to consider IWOW 2013 to present your research work.

As a presentar you should read the following instructions regarding your track, oral presentations or poster presentation.



Poster details for presenters:


As an interactive-poster presenter, you have the responsibility of capturing the interest of the attendees to the work you are showing. The quality of your presentation directly affects the interest your audience will have on your material, and the overall satisfaction the community will have on the conference.

We would like to call your attention to the following:

  • Interactive-Poster Sessions will take place in the room where coffee breaks will be served, so that we can take advantage of the breaks to increase interaction between authors and attendees.
  • Each poster board is marked with the assigned poster reference number. Authors are required to use only the boards corresponding to their posters.
  • Posters should be put on the board 10 minutes before the beginning of coffee break for the morning sessions, or the beginning of the session for the afternoon ones.
  • Authors are required to stand by their posters during the whole session and adjacent coffee break.
    • Poster dimensions should be of the A0 paper size in portrait orientation, i.e., 84.1 cm × 118.9 cm (width × height).
      Use an appropriate font size allowing posters to be readable by attendees 1.5 m away. The poster message should be clear and understandable without oral explanation.


    In the following link you can download the instruction for Poster presentations and the poster recommended format.



    Preparing your oral presentation

    Here are some useful guidelines for preparing your presentation (mainly taken from the IEEE Guidelines for Preparing Effective Presentations):

    • Your slide presentation should emphasize the most important points and ideas of your oral presentation. Use the slides to reinforce, clarify, illustrate or highlight individual points.
    • Make sure that the slides give answers to basic questions: WHAT you did, WHY you did it, and HOW.
    • Keep it simple. It is easier for the audience if you use three simple visuals than a single complex one.
    • Focus on one idea at a time. To include three or four ideas in a single slide usually detracts from your presentation and is apt to confuse your audience.
    • Keep statements simple and to the point, using key words and phrases. Do not repeat the text of your presentation word-for-word on the visual.
    • Remember that people retain information best through a picture or a chart than words.
    • Consider audience size. Slides must be prepared properly so that they are clear to even those at the back of a large room.
    • Use contrasting colors for lettering and background (for example, blue or black letters on white background, or colored letters on dark background (yellow or white on dark blue background).
    • Use colorful background, colored text, animations, and other decorative elements with good measure.
    • Proofread very carefully. Try to have someone else proof in addition to yourself. It is hard to overlook errors when they are magnified in front of an audience.
    • Test your presentation ahead of time. Make sure it is easy to read from an appropriate distance, and that everything is in the proper order.
    • Rehearse your talk to make sure it takes no more than 10 minutes.


    Presenting the paper

    The technical program is organized in three 120 minutes’ sessions. With 8 papers in each session, each paper is allocated about 15 minutes “total time” which includes introducing the speaker, exchange of speakers, and questions from the audience. We recommend that your presentation takes no more than 10 minutes, leaving a few minutes for speaker introduction and questions from the audience.

    Substitute presenters are strongly discouraged. If the paper is presented by a substitute, he or she must be sufficiently familiar with the material being presented to answer questions from the audience. In addition, the substitute presenter must contact the Session Chair in advance of the presenter’s session.

    The presentation room will be equipped with a PC, a microphone, a lectern, and a pointing device. Presentation files can be uploaded in advance or brought on a USB memory stick and copied to the PC during the break. Accepted file formats include MS Powerpoint and PDF. If you need audio speakers, or plan to use any other special audio or visual equipment, please contact IWOW 2013 secretary no later than Monday, October 14, 2013.

    We discourage the use of individual laptops if it can be avoided. If you must use your own laptop, please check that it works well with the projector supplied before the session starts (preferably during the break – someone will be there to assist you).

    First time presenters

    If this is your fist conference… congratulations! It’s great to have you here. You already made a research result worth reporting, wrote and properly formatted your paper, passed the reviews, revised the paper and submitted the final version… a job well done. Now comes the oral presentation. There are a few things you need to know about it. The key to a good presentation is to be well prepared and practice, practice, practice. It is perfectly normal to be nervous; even experienced speakers sometimes are. (Did we mention practice? :) ) Be confident, take a deep breath and speak clearly and distinctly. Finally, do not worry about your English – have a look at the program and you will see how international the crowd is. Just remember that you have something interesting to share with your colleagues in the audience.

    Good luck!


    Paper publication policy

    Submission of a paper implies the authors acknowledge the requirement of registration and attendance by at least one author at the conference. For an accepted paper to be included in the conference program and the IWOW 2013 Conference Proceedings, at least one of the authors is required to register by early/author registration deadline and attend the conference to present the work, and submit the IEEE copyright form on time.

    Conference proceedings and IEEE XploreŽ

    The IWOW 2013 Conference Proceedings will be published in hardcopy and electronically in IEEE XploreŽ. IEEE reserves the right to exclude a paper from distribution after the conference (e.g., remove it from IEEE XploreŽ) if the paper is not presented at the conference.


    For more information please contact Workshop Secretariat - email: E-mail:


Technical Sponsorship